Published by Eyonic CCTV.

A practical guide for warehouse owners and facilities teams in Sarawak on coordinating CCTV, gate controls, alarms and access roles when the driveway is shared with other tenants.

# Start with a shared-site map, not a shopping list

A warehouse with a shared driveway is not a single-occupier site with extra traffic. It is a small common area with several parties who each remember a different version of what was agreed. Before discussing cameras or gate motors, draw a simple plan of the driveway, the vehicle gate, pedestrian doors, loading bays and the boundary between your premises and your neighbours’. Mark who uses each entrance, at what hours, and who currently holds keys, remotes or codes. This map becomes the reference document for every later conversation. It also shows where responsibilities overlap, which is usually the source of friction rather than the equipment itself. Keep the map factual: label the shared lane, the parking positions, the bin area and the delivery turning circle. Do not assume that a shared driveway means shared security decisions; in many tenancies each occupant controls only their own doors and cameras, while the landlord or management body controls the common gate. Writing that split down early prevents a later argument about who should have been watching which camera. The map is also the natural starting point for a CCTV site survey, because an installer can only propose camera placement for areas that have been clearly identified as yours to monitor.

# Camera placement for deliveries and the shared lane

Delivery movement is the most common reason a shared-driveway warehouse asks for cameras, and it is also where camera placement is easiest to get wrong. A camera aimed at the middle of the shared lane may record your neighbour’s vehicles all day while missing your own loading bay. Work backwards from the questions you expect to ask: which vehicle arrived, which door it reversed toward, who signed for the goods, and whether the pallet actually crossed your threshold. Place cameras to answer those questions at your boundary, not to cover the whole street. Overlap matters more than count. A camera at the loading bay and a second covering the pedestrian door beside it will usually tell a clearer story than one wide-angle view of the entire driveway. Discuss with the installer how the view behaves at night, when headlights and deep shadows can wash out a plate or a face. Eyonic Security Systems plans, supplies and installs CCTV security systems with camera placement, recording and remote viewing for homes, offices, shops and industrial sites, so the placement conversation can be tied to how the recordings will actually be reviewed later. Keep a simple written list of what each camera is expected to see, and check that list during handover rather than after the first disputed delivery.

# Gate controls and the installer review

The vehicle gate on a shared driveway is the piece most likely to be operated by more people than expected. Before any automatic gate work begins, list every party who needs to enter: your staff, your tenants, delivery drivers, the landlord’s maintenance team and the neighbour’s visitors if the lane is genuinely common. Then decide which of those groups should have a remote, which should use a keypad or intercom, and which should be let in by a person inside. This is a permissions decision, not a technical one, and it should be made by the parties who share the lane. An installer can then review the gate and recommend a motor and control setup that matches the agreed access list. Eyonic’s autogate package includes motor recommendation, remote-control setup, and safety testing and handover, which is the point at which the agreed list should be tested person by person. Ask for the handover to include a short demonstration for each party who will hold a remote, and record who received what. Avoid sharing a single remote among several tenants; it removes any ability to tell who opened the gate. If the gate is controlled by the landlord rather than by you, document that boundary and focus your own budget on the doors and cameras you actually control.

# After-hours alarm handover across tenants

An alarm system on a shared site has to answer a simple question at 2 a.m.: who is called, and what are they expected to do? If your warehouse shares a driveway with other occupants, the alarm handover should name the responsible person for each premises and the order in which they are contacted. Do not assume that the landlord’s alarm covers your unit, or that your alarm will be monitored by anyone else. Write the handover as a one-page sheet: which zones belong to which unit, who holds the code, who receives the notification, and what the first responder should check before entering. Eyonic’s alarm package includes a control panel and sensors, siren and zone setup, and user testing and handover, so the zone list can be agreed before the system is signed off. During handover, walk each zone with the person who will respond and confirm that the description on the sheet matches the physical area. If the shared driveway has a common gate alarm or a landlord-owned sensor, record that it is outside your system so nobody assumes coverage that does not exist. Review the contact list whenever a tenant changes, because an out-of-date phone number is the most common reason an after-hours alarm call goes nowhere.

# Staff access roles for doors and shared rooms

On a shared site, the doors inside your own unit still need their own access plan. A smart lock door access system can be useful for controlled convenience when user permissions and backup entry are planned properly, but the planning has to come first. Start by listing the doors that different staff groups need: a main office door, a storeroom, a records room, and perhaps a pedestrian door onto the shared driveway. For each door, decide who should have routine access, who needs temporary access, and how a person gets in if the lock or their credential fails. Eyonic’s review of smart lock door access notes that smart locks work best when the door condition, user roles and backup method are reviewed before installation, and that for business use the choice between a standalone smart lock and an access-control panel should be checked rather than assumed. That review is a useful discipline for a warehouse: a standalone lock may suit a small office door, while a busier shared entrance may call for a panel with clearer role management. Keep a written role list and update it when staff leave or change shifts. Do not rely on a shared code that nobody owns.

# Recording, NVR setup and remote viewing for a split site

Once cameras, gate controls and alarms are agreed, the recording layer needs the same coordination. NVR setup should reflect the camera list you wrote earlier: which cameras record continuously, which record on motion, and how long footage is kept. On a shared driveway, agree in writing which cameras belong to your system and which belong to the landlord or a neighbour, so that a request for footage does not turn into a dispute about who owns the recorder. Remote viewing is convenient for an owner who is not always on site, but it should be handed over with clear user accounts rather than a single shared login. Ask for the handover to include a short check that each named user can view only the cameras they are responsible for. Eyonic Security Systems provides remote viewing as part of its CCTV security systems work, and the practical question is not whether the app opens but whether the right person can see the right camera at the right time. Keep a simple log of who has viewing access and review it when staff or tenants change. Store the camera list, the NVR settings and the viewing user list together so the next handover starts from a known state.

# A handover checklist for the shared driveway

The final step is a joint handover, even if only one party is paying for the work. Use a short checklist and treat the timings below as author heuristics, not as a standard. First, confirm the site map matches the installed cameras and that each camera’s expected view is written down. Second, test the gate with every agreed remote holder present, and record who received which remote. Third, walk the alarm zones with the named after-hours responder and confirm the contact sheet. Fourth, check that each door access role has been created and that a backup entry method has been explained. Fifth, confirm the NVR recording settings and the remote viewing user list. Allow roughly half a day for this walkthrough on a small site, and longer if several tenants are involved. Invite the landlord or management body to the parts that touch the shared lane, even if their cooperation is limited to observing. The aim is not a perfect system but a documented one, where each party knows what they control and who to call. Keep the signed checklist with the site map and review it whenever a tenant or key person changes.

Eyonic CCTV, also known as Eyonic Security Systems, plans, supplies and installs CCTV systems for homes, offices, shops and industrial sites in Sarawak.