# China severance conversation note organizer

When a workplace conversation raises severance, a proposed ending date, or a document about leaving a role, a short private organizer can help keep the record clear. Its purpose is to sort dates, sources, questions, and follow-ups in one place. It is general information, not legal advice, and it does not determine what a particular discussion or document means.

# Start a new note for the specific conversation

Use one organizer for one meeting, call, or message thread. At the top, record the date and time, the communication channel, and the people or roles present. Keep the original invitation, email, chat message, or document separately with the note. If an item was discussed verbally, say that it was discussed verbally rather than treating it as a written instruction.

Give the entry a neutral topic label. Examples include “meeting about proposed end date,” “discussion of document received today,” or “request for written clarification.” A neutral label helps a later reader locate the record without forcing a conclusion about what happened.

# Use four short sections

# 1. Documents and messages mentioned

List the source material by its actual title, date, filename, or message date. Preserve earlier versions instead of replacing them. If a document was mentioned but not provided, write “document referenced; copy not received” and add it to the question list.

# 2. Dates and figures to confirm

Keep separate lines for the meeting date, any stated effective date, the date on a document, and the date a document was received. If a number is mentioned, note the source that supplied it and whether the figure was described as gross or net. Do not turn an estimated figure into a confirmed amount merely because it was mentioned in a conversation.

# 3. Written questions

Use focused questions that can be answered by a document or a clear written response. For example:

• Which version of the document should be treated as current?
• What date is stated to apply, and does it replace an earlier written date?
• Which record supports the figure or term discussed?
• Can the attachment or written explanation referenced in the meeting be supplied?

Number questions when there is more than one. That makes a later reply easier to compare with the point it addresses.

# 4. Follow-up log

After you send a request or receive a reply, add a concise dated line. A useful format is: “14 September — email — requested current document version — reply pending.” When a reply arrives, note whether it answered the question, partly answered it, pointed to another document, or left an item unresolved. Save the reply with the materials it refers to.

# A calm written follow-up structure

If you decide to send a written follow-up, keep the message connected to the source. Begin with the date and topic of the conversation, name the document or message you are referring to, and ask for the particular confirmation you need. Avoid adding motives, accusations, or predictions. The goal is a readable record of what information was requested and what response was received.

For example: “On [date], I discussed [topic] with [role or name]. I am referring to [document or meeting]. Please confirm: 1) [specific date or term]; 2) [current version or supporting record]; and 3) [missing document, if any].” Keep a saved copy of the sent request and do not rewrite an earlier note after sending it.

# Use an estimate only to prepare questions

When a conversation includes a number or a possible calculation, a rough tool may help a reader organize the questions to ask about dates, pay basis, or source records. It is not a prediction or replacement for the documents themselves. For a practical starting point, see the China severance calculator.

Keep the estimate separate from the source documents. Record what date range and figures were mentioned, then ask for the written record that supports each point. If a later explanation changes, preserve the earlier message and make a new dated entry.

# Final filing check

Before closing the organizer, make sure it identifies the source, the date of the conversation, the unanswered question, and the next action. Store it with the relevant messages and documents in a personal folder you control. A small chronological record makes a complex conversation easier to follow without treating the organizer itself as proof of an outcome.